Completing and submitting the above Vendor Form acts as agreement to the following:
VENDOR REGISTRATION INFORMATION
Selection Process – Selection of vendor displays will be based on relevance to the theme of the conference and date of receipt of the completed Vendor Registration and Vendor Agreement Forms.
Rate – The rate per display area is $300. All exhibit space must be paid prior to May 28, 2025. Each vendor display is a table-top arrangement consisting of one (1) 6-foot draped exhibit table and one chair.
Exhibition Hours – Vendors move-in will take place on Monday evening, June 2, 2025 between 5:00 pm and 7:00 pm and on the morning of Tuesday, June 3, 2025 from 6:00 am and 7:30 am. Exhibits will be open during the conference (Tuesday, June 3 and Wednesday, June 4 from approximately 8:00 am to 5:00 pm; and Thursday, June 5 from approximately 8:00 am to 3:00 pm).
Cancellation Policy – Vendor display fee is non-refundable. A 100 percent cancellation fee will be charged for this event.
Inquiries – For inquiries regarding questions or payment, Contact the Conference Committee Chair at okiaiconference@gmail.com
VENDOR AGREEMENT
Management Rights – Management reserves the right to restrict exhibits that become objectionable because of noise, method of operation, materials, or in general, detracts from the general character of the OKIAI Conference.
Care of Building and Equipment – Vendors or their representatives must not injure or deface the walls of the building, the displays, or the equipment of the display. If such damage occurs, the exhibitor is liable to the owner of the property damaged. All materials used in the decoration must be flameproof.
Use of Space – All demonstrations or other promotional material or activities must be confined to the limits of the exhibit booth.
Website – As a perk, the OKIAI will allow vendors to request their company information be advertised on the division website (okiai.org). You will be able to request content postings from the time of payment to the conclusion of 2025. We will list a link to your website, your logo, and any training or event postings your company requests during your active vendor time period. Once your application is accepted and payment is process, please send your web link, JPG of your logo, and any event information to okiaiconference@gmail.com.
Security – The vendor is solely responsible for his/her own exhibit material and should insure against loss or damage. The OKIAI and/or UCO Forensic Science Institute, is not responsible for such loss or damage. Please secure all items of value. All property of the vendor is understood to remain in his/her care, custody and control in transit to and from, and within the confines of the exhibit area.
